Professional Meeting Planning 

and Conference Management


Your organization will benefit from our extensive experience in the meetings industry.  An example of some of the types of meetings and events we've planned include:  

  • Advisory Board Meetings
  • Speaker Training Programs
  • Sales Training Meetings  
  • Regional Education & Training Conferences
  • National Meetings & Conferences
  • Board Meetings
  • Executive Retreats
  • Staff Events                    
  • Incentive Trips
  • Half-day & Full-day Seminars
  • Client & Customer Events  

What Does a Meeting Planner Do?

Meeting planners - also known as conference planners - coordinate the hundreds of logistics and details that are required to produce any meeting or conference. 

Good meetings don't just happen...they are the result of extensive planning and organization.


Benefits of Hiring a Professional Meeting Planner: 

Without doubt, utilizing an experienced meeting planner WILL reduce your overall spend on your next meeting.  A professional meeting planner has experience in all aspects of meetings - from site selection to marketing and communications, to registration management, and comprehensive logistics management.  

We pay attention to the details to ensure that nothing gets overlooked and that your attendees and guests have a positive experience at your event.  

Choice Meeetings offers:

  • proven experience in managing meetings
  • extensive meetings industry knowledge and expertise
  • awareness of meeting industry trends and technologies
  • unlimited industry contacts and resources at their fingertips
  • established alliances with industry vendors, potentially resulting in cost-savings to your organization through these strategic alliances
  • experience with negotiating the best rates and concessions - potentially saving your company significantly on your next event


Choice Meetings' Professional Meeting Management Services Include:

  • Managing all types/sizes of meetings and conferences
  • Preparing and distributing RFPs for your conferences, seminars and/or meeting events
  • Finalizing site selection through site visits and/or evaluation processes
  • Hotel contract negotiations, including clauses to limit your liability and risk
  • Facilitating design and production of conference brochure
  • Highly-customized registration solution for your meetings and events
  • Provide detailed registration reporting
  • Coordinating detailed conference logistics
  • Creating and acquiring sponsor/exhibitor opportunities for events
  • Providing on-site support to manage your meetings, serving as the lead point of contact with the hotel/conference center
  • On-site registration management
  • Integrating Audience Response System into live events
  • Planning and management of webinar events
  • Developing comprehensive communication plan to enhance attendee experience pre- and post-conference

Select the services that best meet the needs of your company.  You can utilize Choice Meetings to simply negotiate your hotel contract, provide your registration services only, or you may opt to utilize a variety of services.  We will meet with you to determine what your needs and goals are, and we will craft a proposal for your company.

Let us help you to deliver a meeting that makes a lasting and positive impression on your business associates.